Case study on project management platform
A group of 5 members are engaged in a school project to simulate
running of a company involving in sports products. The objective
is to come up with a 12-month strategy to increase the company's
market share in Australia.
Each member holds a position in the company comprising of CEO,
Financial Controller, Sales & Marketing Director, Operation
and Technology Director and Human Resources Director.
The tasks are as follows:
- Each member submits his/her business strategy paper before
the deadline and posted on the platform for review.
- Each member has common deadlines as well as individual
deadlines which differ from one another.
- CEO will track the completion by the deadline via the platform
- The CEO, may assign additional tasks to each or all of
the members related to the project
- Each member could post questions as well as answers to discuss the different strategies remotely
- The final plan must be posted on the platform for on going review by all members
How The Project Management Platform Works
The project management platform allows individual ID and password
for each member, with varying degree of access level if so required.
The CEO then posted the business objective on the bulletin board
for members viewing. Time to time he provides additional information
such as market development and business news for reference.
The CEO uses the platform effectively by assigning deadlines to each member followed by an email notification. In 2 cases, the Sales & Marketing Director and the Financial Controller requested changes to the deadlines in order for the controller to come up with the budget before sales and marketing activities.
By the time the respective strategies are ready for discussion, each member posts his/her plan on the website for others viewing. At this stage, there are active inquiries and clarifications involving everyone. Each query and answer is systematically tracked and posted, providing the audit trail to gauge the progress.
The CEO then scheduled a skype meeting while reviewing the plans posted on the project management platform. At this point, more information may be posted on the website bulletin board. Subsequent to the discussion, each member has posted the final version of his/her strategic plan.
The CEO puts all the information together and finalizes the presentation paper.
Advantages Of Project Management Platform
The team managed to complete the task in a paperless environment. Each member has good understanding on how each member is doing and through communication (either via skype or email) and feedback, the members could incorporate other members' idea into their respective plans. That is a tremendous time saving and knowledge sharing as an outcome of that.
The team also got organized within 24 hours of the team formation. The project management platform provides the team with all the tools required to move the project ahead. More importantly confusion pertaining to the roles and progress of other members are eliminated. Each member could focus on the task on hand immediately without any waste of time.
This platform is cost effective and is on demand basis. The team does not have to incur cost or time in developing the system. It's user friendly and almost everyone could get on with it with very little training required. The tool tips at each function serve as online help when required.
The remote access feature is also a big plus for each member because it cuts down time taken on face-to-face meeting. In fact, it allows members to be multi-tasking and prioritise work on hand effectively.
The project is successfully completed. The team members are talking about riding on the platform by creating a space for each member to continue their roles if the project is extended.
